Job Details
Job ID: 1457
Job Title: Talent Acquisition Coordinator
Job Type: Direct Hire
Level: Experienced - Non Managerial
Location: United States-Illinois-Lake Forest

Job Description
Description: The Talent Acquisition Coordinator will be supporting our client’s hiring needs. The ideal candidate for the Talent Acquisition Coordinator job will have previous administrative experience and possess exceptional interpersonal and organizational skills.
This position demands an outstanding ability to multi-task as well as superior organizational skills. The Talent Acquisition Coordinator will be the main support for designated Talent Acquisition Partners and may support multiple business units. This position requires an individual who understands the necessity for confidentiality and maintains a high degree of professionalism at all times. Talent Acquisition Coordinators must deliver strong results in a fast-paced, demanding environment with the ability to flex priorities and adapt to change. Effective verbal and written communication skills are critical in this role, as well as the ability to work independently and prioritize work. A high level of customer focus, strong attention to detail, and a proactive approach in anticipating candidate/Hiring Manager/HR needs is essential.
Requirements/Qualifications: High School Diploma required, with some college work; two-year or Bachelor's degree (B.A.) from four-year college or university; 2 + years experience providing senior level, high profile administrative and/or project coordination support; or equivalent combination of education and experience.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• 2 years prior experience supporting a recruiting team
• Attention to Detail: Ability to focus on tasks or information in minute detail to ensure accuracy and consistency.
• Customer Service: Ability to understand and respond to the needs of the customer to provide exceptional service.
• Teamwork: Proficiency in communicating and collaborating with others in order to bring together a variety of talents and experiences to achieve a common goal. Must be able to work both independently and as part of a high-energy, collaborative team
• Logistics Coordination: Proficiency scheduling, coordinating and communicating on any resources required for the delivery of the on-boarding process.
• Time Management: Proficiency in prioritizing and managing tasks to ensure successful completion within deadlines. Ability to effectively and accurately multi-task in a fast paced environment
• Computer Skills: Solid understanding of Microsoft Office applications; including Excel, Word, Outlook and PowerPoint; previous experience with ATS
• Communication Skills: Strong professional communication skills with the ability to communicate with candidates and hiring managers at various levels within the company

• Assist the Talent Acquisition team with candidate logistics. This includes scheduling interviews, notifying reception of interviews, and scheduling meeting rooms.
• Correspond with the candidates to keep them informed to ensure they have a positive experience.
• On behalf of Talent Acquisition Partners, sends interviewing team candidate resume, job description, schedule, prior interview notes if applicable, interview guide and candidate evaluation form.
• Work with contact in remote offices to ensure candidate care and manage logistics (i.e. conference rooms, lunch, VTC’s).
• Ensures all relevant candidate documentation is received and processed prior to final interview.
• Communicate with the recruiters regularly to ensure all steps are taken before candidate interview
• Develops an understanding of their business unit with regards to role profiles, candidate profiles, and hiring manager’s needs.
• Initiates Background Check process in ATS and assists when necessary in processing
• Submits new hire information to HR team to ensure a smooth onboarding process

• 1-3 year’s work experience in professional client focused environment
• Knowledge of HR or recruitment Experience with Applicant Tracking Systems (Taleo preferred)
• Intermediate level skills in Microsoft products; Outlook, Powerpoint, Word, Excel
• Client centric; professional demeanor
• Strong ability to multi task
• Able to prioritize workload and achieve tight deadlines
• Exceptional attention to detail and solid time managements and multi-tasking skills
• Excellent customer service skills and a welcoming, helpful attitude
• High level of perseverance, and openness to change
• Excellent communication skills, both written and oral


COMPUTER/SYSTEM SKILLS REQUIREMENTS: Must be proficient in the following computer applications: MS Windows ● MS Word ● MS Excel ● MS PowerPoint ● MS Outlook ● Internet Explorer ● Google, Yahoo, Live and Metasearch engines ● ATS applications (Brassring, Taleo, Vurv, HodesiQ, PeopleClick

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